PTA PTA Roles and Responsibilities PTA Committee Membership List Gonville Academy Parent Teacher Association Constitution Title The Association shall be known as Gonville Academy Parent Teacher Association (referred to as the PTA) Aims The aims of the Association are to advance the education and wellbeing of the pupils of the school by providing or assisting in the provision of facilities for education at the school (not normally provided by the Local Education Authority). This includes:- a) promoting close co-operation and communication between parents and teachers b) studying and discussing matters of mutual interest relating to the education and welfare of pupils c) engaging in activities which support and advance the education of the pupils attending the school, including fund raising and after school activities d) considering applications for funds put to the PTA from parents, teachers and granting funds to support such applications where the request is passed by a majority of the Committee. Membership The Members of the Association shall comprise all parents or guardians of children attending the school (including nursery class) and all teachers and teaching assistants employed at the school. Powers of the Association The Association shall have the power to do anything considered by the Committee to be in furtherance of the aims. This includes the power:- a) to raise funds and invite and receive contributions in furtherance of the aims of the Association b) to purchase, retain and sell any assets of any description c) to pay from the funds of the Association all the proper costs and expenses incurred by the Committee in establishing and administering the charity and funds of the Association. d) to reimburse themselves out of the funds of the Association created in the performance or exercise of their duties and powers e) to employ and pay proper and reasonable remuneration to staff, professional and technical advisers whose services are, in the opinion of the Committee, required for the carrying out of the purposes of the Association f) to establish and operate current accounts and deposit accounts with bankers in the name of the Association provided that cheques drawn on such accounts shall not be signed by less than two members of the Committee The Committee The Committee shall consist of: The President (the Assistant Headteacher of the School) Chairperson Vice Chairperson Secretary Treasurer Events Manager Events Supporter Class Representatives Staff Representative The Committee of the Association may appoint such other members as may from time to time be deemed necessary. The Committee will be elected at the AGM. Committee Members will hold office for one year, being eligible for re-election. Where an Committee Member’s position becomes vacant during the normal term of office the Committee may, at their discretion, opt to fill this post in one of the following ways: (i) the deputy for the post or an agreed member of the Committee may stand in for the duration, (ii) the Committee may elect a replacement from its membership or (iii) an Extraordinary General Meeting may be called to elect a new member to the post. The Secretary shall be responsible for keeping accurate Minutes of all meetings and distributing these to the Committee members. Copies should be made available to any member of the Association who requests them. Committee The business of the Association shall be managed by the Committee. Where a member of the Committee fails to attend regular meetings and does not play an active role in any of the activities of the Association, the Committee reserves the right to ask the member to step down. Meetings of the Committee shall be held as required during term time. At all meetings of the Committee a third of Committee Members shall form a quorum. Each member of the Committee shall have one vote and resolutions shall be passed by a simple majority vote of those present. The Chairman shall have the deciding vote which shall be used only in the event of a tie. Annual General Meetings The Annual General Meeting (AGM) shall be held in September or October each year. The notice calling the meeting shall be sent to members at least 21 days in advance provided that non-receipt of such notice by any member shall not invalidate the meeting. The business shall include:- a) the work of the Committee b) approval of the Accounts for the preceding year c) appointment of an independent examiner of the Accounts d) receipt of reports of the Committee e) election of members to serve on the Committee f) discussion of motions received At all Annual General Meetings voting shall be on the basis of one vote per member present at the meeting. At all Annual General Meetings the quorum shall consist of no less than 5 members of the Association. The Committee or a minimum of 20 members, on submission of a formal written request, shall have the power a call Extraordinary General Meeting (EGM). Any member of the Association shall have the right to raise a motion to be voted on at the Annual General Meeting by sending the motion in writing to the Secretary by no later than 10 days prior to the AGM. Finance Funds of the Association shall be lodged in a bank, building society or other account in the name of the Association. Cheques shall be drawn or withdrawals made against the signatures of two named Committee members. The Treasurer shall be responsible for keeping accurate records of the financial transactions of the Association. The Association’s financial year shall end on the last day of July in each year. The accounts shall be reviewed annually by an independent examiner appointed at the previous AGM by the members. The Committee shall be responsible for ensuring that all property/money received by/for the Association shall be applied for the aims of the Association. Alterations to the Constitution Changes or additions must be made at an AGM or an EGM called for the purpose. The proposed change shall be specified in the notice calling the meeting and be approved by not less than two thirds of those present. Dissolution If it becomes necessary to dissolve the Association, by reason of it being impossible to achieve the objectives for which the Association is set up, this decision must be made by no less than 5 members of the Association voting in person plus the President of the Association. Any remaining funds should be distributed for the benefit of the children at the school.